Employee Onboarding

Overview
There are three ways to add employees in TankhaPay: 

 1. Add Individual Employees - Create employee profiles one by one by filling in the required details directly on the platform. 

 2. App Link Sent - While adding an individual employee, you can choose to send them an app link. The employee receives this link via SMS, which allows them to download the TankhaPay app and enter their own details. 

 3. Add Employees in Bulk - Upload multiple employee records at once using a spreadsheet template, helping speed up the onboarding process.  

 Under the Employees dropdown menu, you’ll find multiple options for adding employees and managing salaries in bulk. These include:  

 ○ Add Employee 

 ○ Bulk Employee 

 ○ Bulk Salary 

 ○ Bulk Custom Salary

Various ways to add employee
Add Employee 

 To add an individual employee:  

 Go to Employees > Add Employee > Select Add Employee > Fill in all the mandatory fields in the form > Click Add Employee to create the employee profile.  

 Bulk Employee 

 To add employees in bulk: Go to Employees > Add Employee > Select Bulk Employee > download the template provided > Fill in all mandatory fields in the template > Upload the completed file to add multiple employees at once

Various ways of salary structuring of employees
Bulk Salary 

 This option allows you to structure salaries in bulk without incorporating statutory components . 

 It is suitable for organisation's that do not require statutory salary breakdowns. 

 Steps to use Bulk Salary : Click on Bulk Salary > Download the template > Fill in all the 

 required details > Save and upload the completed file to apply salary structures in bulk 

 Bulk Custom Salary 

 This option allows you to structure and customise salaries in bulk incorporating statutory 

 components like PF, ESI, and other deductions. 

 When you click to download the template, you will get two options: 

  Onboard Employee - to structure salaries for newly added employees 

 Active Employee - to update salary structures for employees already active in the system 

 Steps to use Bulk Custom Salary: Click on Bulk Custom Salary > Download the required template 

 (Onboard or Active Employee) > Fill in all mandatory fields > Save and upload the completed file 

 Custom Salary Nomenclature 

 1. Employee name – Full name of the employee. 

 2. Orgempcode – Employee’s organizational code or ID. 

 3. Tpcode – Unique code assigned by TankhaPay (auto generated if there is no Orgempcode). 

 4. Monthlyofferedpackage – Total monthly salary offered. 

 5. Basic – Base salary, forming the basis for statutory deductions. 

 6. HRA – House Rent Allowance. 

 7. Allowances – Other miscellaneous allowances. 

 8. Conveyance_allowance – For daily travel to and from work. 

 9. Medical_allowance – Fixed amount to cover medical costs. 

 10. Commission – Variable earnings based on performance. 

 11. Salarybonus – Bonus amount over regular pay. 

 12. Transport_allowance – commute-related expenses. 

 13. Travelling_allowance – official work-related travel allowance 

 14. Leave_encashment – Pay for unused leaves. 

 15. Overtime_allowance – Payment for extra hours worked. 

 16. Notice_pay – Compensation in lieu of notice period. 

 17. Hold_salary_non_taxable – Non-taxable held salary, if any. 

 18. Children_education_allowance – Tax-free education support (mostly for government employees). 

 19. Gratuityinhand – Gratuity amount paid out directly. 

 20. Gross – Total earnings before any deductions. 

 21. Pfcapapplied – Indicates if PF (12%) is applicable on basic 

 22. pf_employer  – Employer’s contribution to EPF. 

 23. Epf_employee – Employee’s contribution to EPF. 

 24. Esi_employer – Employer’s contribution to ESI. 

 25. Esi_employee – Employee’s ESI deduction. 

 26. Salary_in_hand – Net salary received by the employee. 

 27. CTC (Cost to Company) – Total annual cost incurred by employer. 

 28. Salarydays – Number of payable days in the month. 

 30. Lwfapplicable – Labour Welfare Fund 

 31. Ptapplicable – Professional Tax applicable 

 32. Location_type – Metro or Non-Metro classification. 

 33. Minwagestatename – State where the company is located. 

 34. Effectivedate – Date from which salary is effective. 

 35. Dateofjoining – Employee’s joining date. 

 36. Gratuity – lump sum amount made by an employer to an employee as a token of appreciation for long-term service (Gratuity  payable as per eligibility) 

 37. Pfapplicablecomponents – Salary components used to calculate PF. 

 38. Esiappliedcomponents – Components considered for ESI. 

 39. Isgroupinsurance – Whether group insurance is provided. 

 40. Employeeinsuranceamount – Insurance coverage amount for employee. 

 41. Employergratuity – Employer's contribution toward gratuity. 

 42. Ishourlysetup – if the salary is to be calculate on hourly basis