Overview Video

 

Step-by-Step Tutorial Guide

Step 1: Open the Approvals Module

1. Log in to the TankhaPay dashboard.

2. From the left-side navigation panel, navigate to Approvals.

3. Click Approvals to expand the menu.

4. The following approval modules are available:

   • Leave Applications

   • Missed Punch

   • Manual Attendance

   • Travel Request

   • Travel Expense

   • Comp-Off Request

   • WFH Applications

This module enables managers and HR administrators to review and take action on employee requests from a centralized location.

Step 2: Approve Leave Applications

1. Click Leave Applications.

2. The Leave Applications page displays request summaries under:

   • Approved

   • Pending

   • Rejected

3. Review the employee leave details, including:

   • Employee Name

   • Leave Type

   • Leave Dates

   • Number of Days

   • Reason

   • Status

4. Click the Action icon corresponding to the employee request.

5. Review the application details.

6. Approve or reject the leave request as required.

This section helps managers process employee leave requests efficiently.

Step 3: Approve Missed Punch Requests

1. Click Missed Punch from the Approvals menu.

2. The page displays all employee missed punch requests.

3. Review details such as:

   • Employee Name

   • Attendance Date

   • Login Time

   • Logout Time

   • Reason

   • Request By

4. Click the Action icon for the required request.

5. Verify the submitted information.

6. Approve or reject the request.

This feature helps correct employee attendance when punch records are missing.

Step 4: Approve Manual Attendance Requests

1. Navigate to Manual Attendance.

2. Review the list of attendance requests submitted by employees.

3. Verify the attendance details and supporting information.

4. Click the Action icon.

5. Approve or reject the request based on the submitted details.

Manual attendance approvals ensure attendance records remain accurate.

Step 5: Approve Travel Requests

1. Click Travel Request.

2. The page displays all submitted travel requests.

3. Review request details, including:

   • Employee Name

   • Travel Dates

   • Destination

   • Purpose of Travel

   • Status

4. Select the appropriate request.

5. Click the Action button.

6. Approve or reject the travel request.

This workflow allows managers to authorize official employee travel.

Step 6: Approve Travel Expense Claims

1. Navigate to Travel Expense.

2. Review the submitted expense claims.

3. Verify details such as:

   • Employee Name

   • Travel Reference

   • Expense Amount

   • Submission Date

   • Current Status

4. Click the Action icon.

5. Review the expense details and supporting documents, if available.

6. Approve or reject the expense claim.

Approving travel expenses ensures timely reimbursement of eligible claims.

Step 7: Approve Comp-Off Requests

1. Click Comp-Off Request.

2. Review the list of comp-off applications.

3. The dashboard displays requests categorized as:

   • Approved

   • Pending

   • Rejected

4. Review employee information and comp-off request details.

5. Click the Action icon.

6. Approve or reject the comp-off request.

This feature helps manage compensatory leave earned by employees.

Step 8: Approve Work From Home (WFH) Applications

1. Click WFH Applications.

2. Review all submitted work-from-home requests.

3. Verify the following details:

   • Employee Name

   • WFH Period

   • Date of Request

   • Status

4. Click the Action icon beside the application.

5. Review the request details.

6. Approve or reject the application.

This allows managers to efficiently manage employee work-from-home requests.

Key Benefits of the Approvals Module

• Centralized approval management for multiple HR processes.

• Quick review of pending employee requests.

• Streamlined approval and rejection workflows.

• Improved accuracy in attendance and leave management.

• Faster processing of travel and expense claims.

• Efficient management of WFH and comp-off requests.

• Better visibility into approval status across the organization.

End of Tutorial

You have now completed the Approvals Module walkthrough in TankhaPay.

This module enables managers and HR teams to efficiently review, approve, or reject employee requests across multiple HR functions, ensuring faster decision-making and streamlined workflow management.