Overview Video

Step-by-Step Tutorial Guide

Step 1: Open the Leave Request Module

1. Log in to the TankhaPay Business Portal.

2. From the left-side navigation menu, click on Leave Management.

3. Select Leave Request.

The Leave Request page displays your previous leave applications and current leave balances.

Step 2: Review Your Leave Balance

1. Before applying for leave, review your available leave balance.

2. The system displays leave balances for each leave type, such as:

   • Casual Leave (CL)

   • Sick Leave (SL)

   • Earned Leave (EL)

   • Comp-Off

   • Other applicable leave categories

This helps you determine whether sufficient leave is available before submitting a request.

Step 3: Create a New Leave Request

1. Click on Apply Leave or New Leave Request.

2. The Leave Request form opens.

This form is used to submit a new leave application.

Step 4: Select the Leave Type

1. Click the Leave Type dropdown.

2. Select the appropriate leave category.

Examples may include:

• Casual Leave

• Sick Leave

• Earned Leave

• Comp-Off

• Leave Without Pay (LWP)

Choose the leave type according to your organization's leave policy.

Step 5: Select the Leave Duration

1. Choose the From Date.

2. Select the To Date.

3. If applicable, choose:

   • Full Day

   • First Half

   • Second Half

The system automatically calculates the total number of leave days.

Step 6: Enter the Reason for Leave

1. In the Reason field, provide a brief explanation for your leave request.

Examples:

• Medical appointment

• Personal work

• Family function

• Vacation

Providing a clear reason helps the approver review your request efficiently.

Step 7: Attach Supporting Documents (If Required)

1. If your organization requires documentation, click Upload Attachment.

2. Attach the relevant file.

Examples include:

• Medical certificate

• Travel document

• Supporting letter

• Other relevant documents

Supporting documents may be mandatory for certain leave types.

Step 8: Review the Leave Request

Before submitting, verify:

• Leave Type

• From Date

• To Date

• Total Leave Days

• Leave Balance

• Reason

• Attached Documents

Ensure all information is correct.

Step 9: Submit the Leave Request

1. Click Submit.

2. The system displays a confirmation message.

Your leave request is successfully submitted and forwarded to the designated approver.

Step 10: Track Leave Request Status

1. Return to the Leave Request page.

2. Review the submitted leave request in the request list.

Possible statuses include:

• Pending

• Approved

• Rejected

• Cancelled

This allows employees to monitor the progress of their leave applications.

Step 11: View Leave Request Details

1. Click on any submitted leave request.

2. Review details such as:

   • Leave Type

   • Leave Dates

   • Reason

   • Approval Status

   • Approver Remarks (if available)

This provides complete visibility into the leave approval process.

Step 12: Cancel a Pending Leave Request (If Permitted)

1. If the request has not yet been approved, locate the pending leave application.

2. Click Cancel.

3. Confirm the cancellation.

The request is withdrawn and updated accordingly, subject to your organization's leave policy.

Key Benefits of the Leave Request Module

• Quick and paperless leave application

• Real-time leave balance visibility

• Easy attachment of supporting documents

• Automated approval workflow

• Real-time request status tracking

• Transparent leave history

• Improved leave management efficiency

End of Tutorial

You have successfully learned how to use the Leave Request feature in the TankhaPay Business Portal. This module enables employees to apply for leave, monitor approvals, and manage leave requests efficiently through a centralized and user-friendly interface.