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Overview Video

Step-by-Step Tutorial Guide

Step 1: Open Employee Shift Mapping

  1. Log in to the TankhaPay Business Portal.

  2. From the left-side menu, click on Attendance Management.

  3. Under Attendance Management, select Employee Shift Mapping.

The Employee Shift Mapping page displays all existing employee-to-shift assignments.

Step 2: Review Existing Shift Mappings

  1. On the Employee Shift Mapping screen, review the list of mapped employees.

  2. The table displays information such as:

    • Employee Name

    • Shift Name

    • Effective Date

    • Actions

This allows administrators to monitor current shift assignments.

Step 3: Create a New Shift Mapping

  1. Click on the Assign Shift button located in the top-right corner.

  2. The Add Employee Shift Mapping pop-up window will open.

This window is used to assign a shift to an employee.

Step 4: Select the Employee

  1. Click on the Employee Name dropdown.

  2. Search and select the employee who needs a shift assignment.

The selected employee will be linked to the chosen shift schedule.

Step 5: Select the Shift

  1. Click on the Shift dropdown.

  2. Choose the required shift from the available list.

Examples may include:

  • General Shift

  • Morning Shift

  • Evening Shift

  • Night Shift

  • Custom Shifts

Select the shift according to the employee's work schedule.

Step 6: Set the Effective Date

  1. Click on the Effective Date field.

  2. Select the date from which the shift assignment should become active.

This ensures attendance is calculated according to the assigned shift from the selected date onward.

Step 7: Add Remarks (Optional)

  1. Locate the Remarks field.

  2. Enter any additional information regarding the shift assignment.

Examples:

  • Department transfer

  • Temporary shift change

  • New employee onboarding

This helps maintain clear administrative records.

Step 8: Save the Shift Mapping

  1. Review all entered details:

    • Employee Name

    • Shift

    • Effective Date

    • Remarks

  2. Click on Save.

The employee is now successfully mapped to the selected shift.

Step 9: Verify the Mapping

  1. Return to the Employee Shift Mapping list.

  2. Locate the employee in the table.

  3. Verify that:

    • The correct shift is assigned.

    • The effective date is accurate.

This confirms the mapping has been saved successfully.

Step 10: Edit Existing Shift Assignments

  1. Locate the employee in the mapping list.

  2. Click on the Edit icon under Actions.

  3. Update:

    • Shift

    • Effective Date

    • Remarks

  4. Click Save.

This allows administrators to manage shift changes whenever required.

Step 11: Manage Shift Assignments

  1. Use the Employee Shift Mapping page to:

    • View assigned shifts

    • Update employee schedules

    • Track effective dates

    • Maintain shift history

Regular updates help ensure accurate attendance and payroll processing.

Key Benefits of Employee Shift Mapping

  • Accurate attendance calculations

  • Easy employee scheduling

  • Centralized shift management

  • Better workforce planning

  • Simplified shift change management

  • Improved payroll accuracy

  • Reduced manual scheduling errors

End of Tutorial

You have successfully learned how to assign and manage employee shifts using the Employee Shift Mapping feature in TankhaPay Business Portal. This functionality helps organizations efficiently schedule employees and maintain accurate attendance records.

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